1st Financial Supporting Group (FSG) Meeting
March 17 to 18, 2003
WSCF AP Office, Hong Kong
MINUTES OF THE MEETING
Fung Chi Wood (Hong Kong) – Convenor Elect
Georgia Yam (Australia) – Vice-Convenor Elect
Taku Kumakiri (Japan) – Member-at-large
Lee Joon Mo (Korea) – Member-at-large
Stephen Hsu (Taiwan) – Standing Committee Chairperson
P. Vinay Kumar (India) – ExCo Member
Shin Seung Min (Korea) – Regional Secretary
Wong Yock Leng (Singapore) – Regional Women’s Coordinator
Monday, 17 March 2003
Morning Session 9:30-12:30
- The chair of the AP region, Rev. Stephen Hsu opened the meeting with prayer, and Rev. Fung shared a Bible message chosen from Mt. 5:9 – “Peacemaker”.
- The participants introduced themselves on their involvements in the SCM.
- Shin and Yock Leng shared about the activities of the national movements, region and Federation. Especially, Shin spared much time in explaining the ongoing financial crisis in the Federation.
Afternoon Session 14:30-18:00
The afternoon session started with brain-storming on the role of the FSG, and the following suggestions weremade:
- Consultative role only.
- Not interfering in the decision making process of the WSCF AP.
- Not just fundraising for WSCF AP, help each national movement with their own fundraising, i.e. act as a bridge between SCM and churches.
- The 5 invited movements have great potential to mobilize senior friends who are concerned with the works of the regional office, since many friends know the needs of the region due to prior involvement.
- The current generation will always need help from the senior friends, not hard to ask them for one more thing (not just money) – ask for their help with running the local movements also.
- We will encourage senior friends branches and perhaps provide a support person in the long term however financially this is not viable right now.
The following short-term goals of the FSG were decided.
- The initial 5 countries will raise USD 1,500 each to be given to WSCF AP from their respective countries. Therefore the total target amount for 2003 will be USD 7,500.
- The target for 2004 will be discussed at the next meeting.
As for the long-term goals of the FSG, the following ideas were suggested:
- Not just financial support, the FSG should provide Spiritual support as well.
- Standing Committee’s suggestion – if the financial support increases from the FSG, then the FSG may become a WSCF AP trust – this is an idea only and will need to be revised later on as we assess our progress.
- Or if the target amount reaches more than expected, this surplus money may go towards a project for a particular country or group. However, the FSG should not start with an unreasonable goal. The FSG can start small and gradually increase the target amount with ambitious dreams.
- The WSCF AP needs to be self-supportive, gradually being independent from the overseas partners/donors.
The FSG members shared their strategy for fund-raising in their respective SCMs.
- The FSG needs the Regional office’s assist, i.e. sending documentations of the region.
- Find out who has contacts with influential people in their communities. e.g. GMKI (Indonesia SCM) has many senior friends who are in the government. Suggestions of fundraising type dinners (managed by the senior friends network).
Korea SCM (KSCF)
Individual contact with particular friends to request funds for the current generation.
Half of the national budget comes from friends who donate to different levels of the movement. To ask them to donate to the regional level is too far removed for them so perhaps ask them to donate half and half to the region and the national movement.
Australia SCM (ASCM)
The appeals are already made to friends. So the ASCM is reluctant to ask senior friends for more money. However, the appeals for WSCF AP will be made to more churches and ecumenical bodies.
Hong Kong SCM (HKSCM)
HKSCM will try to have a senior friends gathering. Current students are not so motivated and it is difficult to arrange events for the senior friends. The age gap between the senior friends and the current generation makes things difficult.
The Student YMCA organized the senior friends supporting group three years ago. This group donates more than US$15,000 every year. This money is used for the national program and national staff. USD 1,000 is for the IRO. But it is not possible to use this money for WSCF Asia-Pacific FSG purpose. Taku will mobilize fundraising for WSCF AP through organizing a new group of senior friends who attended regional programs in the past.
The Other Movements in the Region
- Most movements rely heavily on the financial support of their friends and it may be too much of a burden to ask them to contribute more to the region.
- At this point in time make sure that it is known that this is a regional campaign. Spread the message to all senior friends in the region that we need their contribution.
- At the next meeting (August 2004) we will discuss further the opportunity to involve other movements more directly, particularly Singapore and New Zealand.
- We will gradually ask other movements to contribute funds to the region if it is not a burden for them. Once our targets are established this will become easier.
There was a suggestion that the FSG could play an important role in mobilizing SCM Friends Network
SCM Friends Network
- Use this as an opportunity to grow the networks of friends.
- SCM Friends Networks in different countries can have their own activities.
- Each SCM can nominate a few friends to be the contact in each country.
- We really want to mobilise friends groups in different countries. They want to know what is going on and could even hold events parallel to other events, e.g. a friends GA by their own expense etc.
- Websites should be up to date with current activities and ensure that links to other movements work.
- Try to make a page for the SCM Friends Networks linked to the WSCF AP website.
- Use the old one as a model, create a new one to send to churches and other potential donors with WSCF AP program detailed on it so that they know what they are donating to.
- Draft brochure will be shared before printing.
How the FSG will operate
- The FSG still need the regional office to assist with facilitation for the first 2-3 years.
- WSCF AP regional office will be responsible for administration.
- Meeting just after Standing Committee (or RCM) is good too for continuity.
- Should have one of us as an observer on the SC (or RCM) if needed.
- We need to meet at least once a year for 1-2 days to touch base.
- If other SCMs will be welcome to join to the FSG
- SCM mandate – each movement has been asked first, not individual friends. In the future the regional office will continue this role.
- Gain support of local SCM to be more effective but not interfere with the fundraising of the local SCM’s either.
- This information will be available to all movements, not just these 5 countries.
Terms of Reference
- Name: SCM Friends' Support Network.
- Convenor: Fung Chi Wood.
- Vice-Convenor: Georgia Yam.
- Initial commitment is 2 years for consistency of the FSG.
- In total there will be 5-6 core members.
- Network will be responsible to call up the senior friends to participate in the GA and one of the core group members will participate in this GA and also in the RCM, which is held before the GA. The core group member will be an observer at these meetings (without voting privileges).
- Aims are to build up and extend the current network of senior friends available to support the current generation of SCMers. This support is both in the financial and spiritual sense.
- Refer to a separate page for the Terms of Reference in full.
Sending money to WSCF AP
- This year’s target is USD 7,500 by December 31, 2003. Better to collect all the money and send it once only to avoid bank commissions.
- Better to receive money into the local SCM bank account and then send over. Each country to decide on the actual logistics and what works best.
After the meeting
- Each core members of the SCM FSN can make their own petition to send out in their own country.
- Each of us will be on the mailing list for all publications and sent a number of these to share with people who donate.
- Publications are sent via post, email is convenient though.
- Important information on the region will be circulated via email.
- We will keep in touch via email as well, to help to motivate each other in our goals.
- Share briefly on how the core group members do the fundraising:
- not limited to SCM senior friends/network because they are burdened with donations already.
- Extend invitations for partnership to other non-SCM people too e.g. Churches, NGO’s, Ecumenical organisations.
- Build/maintain a senior friends fellowship/friendship.
- Connect with those who have participated in WSCF AP programmes and benefited from the regional programmes and had good memories. Also those who understand and have a clearer perception of WSCF AP.
- Develop group meetings, evaluate/share experience. To get those people who have gone through the WSCF AP programmes in the last 10 years. The SCM FSN will try to contact those who have participated in earlier programmes as well.
- It is too early to think of setting up a trust fund.
- It will be totally different set of working and plans if our goal is to set up a trust fund.
- If this group raises more funds than the target amount the surplus could be donated to the IRO to pay off their debts?
- But all other regions are making sacrifices except the IRO who is not working to amend certain things in IRO office.
- Surplus: It is up to SC to decide how to make use of the surplus, just make an audited report, as with all other income the WSCF AP receives.
- If surplus is very large, the SCM FSN can decide if a trust fund should be established.
- The SCM FSN can make suggestions and recommendations and give advice to the SC on how any surplus may be used however the final decision will rest with the SC.
Tuesday, 18 March 2003
Morning Session 9:40-11:00
We discussed again some of the details discussed on Monday for the purposes of clarification of information and particulars in our own minds. The next meeting will be held in Chiangmai just before the GA of the Federation. And the meeting was closed with a prayer.
Terms of Reference
The name shall be SCM Friends' Support Network.
The SCM Friends' Support Network is a voluntary network initiated by the WSCF AP office comprised of a representative of each of 5-6 national SCM movements. They are initially from Taiwan, Japan, Korea, Hong Kong and Australia being the 5 SCM’s in this region most likely to be able to raise extra funds. An invitation to join the group will be extended to other movements who feel able to contribute.
- Fundraising on behalf of WSCF AP for the current generation of students.
- Provision of spiritual support to the current generation of WSCF AP.
- Networking with SCM Friends and sympathetic organisations.
- Information sharing, such as using the website, email lists and newsletters.
- Promoting the vision of WSCF AP to sympathetic donors.
The SCM Friends' Support Network shall meet at least once per year after the Standing Committee or Regional Committee Meeting.
All decisions shall be made by consensus. All efforts shall be made in achieving consensus.
The SCM Friends' Support Network shall be self-funding from the monies raised by the group each year. The expenses of the group shall be deducted from the total funds raised by the group. The anticipated expenses for the year will be considered when the group decides its fundraising target for that year such that a reasonable amount of money will still be contributed to the general budget of WSCF AP.
- Co-ordination Responsibility
The responsibility of the co-ordination of the SCM Friends' Support Network will be facilitated by the Regional Secretary for the first 2-3 years until the group is self-supporting. The Convenor and Vice-Convenor for the group shall be nominated and elected within the group for two year terms.
Any other agenda not mentioned on this paper shall be decided by the meeting of the SCM Friends' Support Network.
(20 March 2003)